phone 1300 474 832


Top 8 Reasons Why You Automate Your Workflow

A common misconception is that workflow management and project management are seen as one and the same thing. They are not.

A workflow is simpler in nature and consists of a number of mainly repetitive tasks organised in a particular order that is re-used and re-applied as many times as required, whenever required within as well as independent to a project.

Project management, on the other hand, is the application of knowledge, skill and tools to complete and achieve the project objectives by implementing various workflows.

To encapsulate, the major advantage of automating workflows is that it allows for the smooth running and completion of the project by offering a more efficient management of your workflow thus freeing up your time to focus and handle other tasks that cannot be automated.

So, lets look, in detail, at the top 8 benefits we have compiled of automating your workflows:

Increased efficiency of task management

By automating repetitive tasks currently done manually, not only do you increase the efficiency in the completion of the task but also reaching deadlines on time, every time.

  • By automating repetitive tasks currently done manually, not only do you increase the efficiency in the completion of the task but also reaching deadlines on time, every time.

  • For example, you can delegate tasks to team members and set deadlines by setting up auto-generated notifications via integrated task management system.

  • You can also set up automated reports to provide you with the progress, which, if done manually, is very time consuming and error prone. It will also allow you to stay up to date wherever you are.

Web-based central repository

  • By automating repetitive tasks currently done manually, not only do you increase the efficiency in the completion of the task but also reaching deadlines on time, every time.

  • For example, you can delegate tasks to team members and set deadlines by setting up auto-generated notifications via integrated task management system.

  • You can also set up automated reports to provide you with the progress, which, if done manually, is very time consuming and error prone. It will also allow you to stay up to date wherever you are.

Increased mobility

  • An automated workflow will mean that all information such as progress and updates will be available in real-time whenever and wherever you are as the information will be accessible from many platforms such as you desktop, your mobile phone or tablet.

Simplifying of multiple processes

  • As with the nature of projects and workflow, it can be very complicated and confusing with many processes running at the same time particularly when completing the workflows manually. This can affect the growth of the business by slowing it down and therefore impacting on the revenue it generates.

  • Again, by being web based and therefore available to all employees, they can see the significance of the work by viewing where and how they fit in the grand scheme of the project.

Better tracking and auditing

  • Workflow software stores, tracks and files every modification and input automatically, in the cloud or on premises, whichever you choose, all information ready and waiting for auditing purposes.

  • You can view exactly what was accessed, when, by whom and if any modifications were made thus reducing repetition and duplication of work.

Better monitoring of schedule compliance

  • By incorporating a workflow automation software that has an easy to navigate interface and integrates seamlessly with your existing business processes, platforms and applications, you can reduce costs as you won’t need to additionally train people to use the software.

Faster form generation

  • Workflow management and automation software develop electronic form which can not only be routed and maintain the audit trail but also eliminate numerous disadvantages of manual forms such as the space needed to hold them, the time spent approving/ rejecting requests and sending the notification through a manually generated email or the post.

Conclusion

All in all, by automating your business you will increase its efficiency thus equate to a increase in revenue generated as it reduces the errors, time and duplication of work therefore you can plan your budget and delivery time to a more accurate scale as well as have up-to-date tracking and auditing information.

Setting up automated processes that reaches out to every department means providing consistent and smooth processes across all applications and platforms. So come and talk to us because you will learn new ways to approach your problems. Collaborative we will work together to ensure that your business is being run on a profitable model.

Discover a solution tailored to your needs

GET STARTED